Justworks

Automatic Employee Pay

Set up cycled payments for both salaried and hourly employees in your business. Pay will be deducted from your connected bank account and disbursed to employee accounts as direct deposit automatically.

Payment for Contractors and Vendors

Regular or one-off payments to a vendor or contractor can also be scheduled with the same platform. This brings all payroll in one place.

Different Pay Rates

You can set different pay rates for employees based on regular hours or jobs. This can be set up through Job Codes.

Off-Cycle Payments

Schedule off-cycle payments like bonuses or missed payroll at no extra cost. Support is also included here at no extra cost. You can also set up any applicable deductions for these payments, such as tax or benefits.

PTO Management

Justworks also allows employers to manage paid family or vacation leaves for their employees. You can create policies for PTO and enable/disable them for employees.

Automated Tax Form Generation

You can generate W-2 and 1099 forms for all employees. Justworks can also handle other federal and state year-end tax forms.

Basic Time Cards for Hourly Workers

Employees can use time cards to get paid, typically every two weeks. They can enter hours for each day manually (if enabled).

Employee Onboarding and Offboarding

Justworks offers free onboarding checklists to employers to streamline the processing for new hires. Similarly, it also helps offboard employees that have been terminated or have quit.

Company Calendar 

A built-in calendar on the platform lets you keep tabs on payments, holidays, and events. This calendar can also be integrated with Google Calendar.

Expert Support for Both Employer and Employees

Multiple support options (phone, email, and chat) are available for employers and employees using the system. Chatbots and representatives can answer general queries and solve technical issues promptly.

Reporting 

Reporting with pre-built templates or custom (benefits usage, PTO balance, work history, headcount, and payment reports) is offered as part of the base plan. Reports can help business owners and managers understand payroll finances better.

QuickBooks Integration

Justworks seamlessly integrates with the widely used accounting software Quickbooks. It requires company-level mapping to synchronize payments between the two platforms.

Use Case 1: Setup of the Payroll Software

Setting up the Justworks payroll system takes less than half an hour. Once you have enrolled and created an account, here’s what you need to do to get started: 

1. Enter details about your business, including company name, employer identification number (EIN), address, and phone number.
   2. Add your team members (name, role, email, etc.)
2. Complete the worker’s comp insurance application. 
3. Connect your bank account (which you’ll use to pay employees/contractors). 
4. Verify the test deposit sent by Justworks into the bank account. 
5. Complete enrollment. 

Use Case 2 : Run Payroll:

1. Go to Payments
2. Set up cycle payments for salaried or hourly employees (payments are made automatically on the scheduled day).
3. For one-off payments (for example, contractors), go to Payments> Manual Payments, and schedule the pay.
4.  Hourly worker pay requires approval before it can be dispersed.